Maine State Archives Advisory BoardThe Archives Advisory Board, established by Title 5, serves to advise the State Archivist in administering record retention and preservation requirements for state and local government.

https://www.maine.gov/sos/archives/services-and-records-management/about/advisory-groups

Grant InformationGrants are occasionally available for archival material held in Maine municipalities and collecting institutions. Details of the grant programs are subject to change, check for updates before applying. Questions? Call 207-287-5790 or emai

https://www.maine.gov/sos/archives/services-and-records-management/about/historical-organizations/grant-opportunities-and-workshops

Digital/Electronic Records Information | SOS Home Skip to top navigation Skip to side navigation Skip to content Skip to footer Agencies | Online Services | Help | Search Maine.gov Top Right Nav About

https://www.maine.gov/sos/archives/records-management/resources-for-state-and-local-government/digital-electronic-records-information

To begin your search, check our online catalog. Use our guide to the catalog to help your search.Many documents are available online, via the Maine State Archives Digital Maine repository.

https://www.maine.gov/sos/archives/archives-services/search-our-holdings

Request for Reference Service Form (online form)Agencies with an @maine.gov email address are required to use this online form to request files from the State Records Center or Archives. You will need to login with your maine.gov email and password.Reques

https://www.maine.gov/sos/archives/records-management/state-government-agency-policies-and-guidance/records-management-forms

Future historians, as well as thefuture staff of your agency, will benefit from COVID-19 records being evaluated, managed, and retained. These records may reveal how your agency communicated with the public and how staff was directed to continue daily ser

https://www.maine.gov/sos/archives/records-management/resources-for-state-and-local-government/covid-records-guidance

Imaging Services is improving the way state, municipal, and local governments retrieve and share information. Using innovative digital conversion techniques, Imaging Services is converting microfilm and paper documents into digital images which are more e

https://www.maine.gov/sos/archives/services-and-records-management/about/imaging-services

Essential Records (from COSA webinars/handouts)Overview of Essential Records (PDF, 177 kb)Risk Assessment (PDF, 82 kb)Protection Strategies (PDF, 78 kb)Access Priorities (PDF, 147 kb)Disaster Preparedness (from COSA webinars/ha

https://www.maine.gov/sos/archives/records-management/resources-for-state-and-local-government/disaster-preparedness

Both the Records Center and State Archives serve the roles of storing records and providing reference services, but there are several fundamental differences, outlined below:State Records Center:

https://www.maine.gov/sos/archives/records-management/state-records-center-and-archives

Local Schedules Updated May 2024The Maine State Archives in conjunction with the Archives Advisory Board, establishes local government record retention schedules. These schedules are adopted pursuant to Maine Title 5, Chapter 6, §95-B. Comments and sugges

https://www.maine.gov/sos/archives/records-management/records-management-for-local-government-agencies/record-retention-schedules

Revised Archives Rules, 12/2020

https://www.maine.gov/sos/archives/records-management/resources-for-state-and-local-government

TrainingMinimum Standards TrainingRecords Management Basic Principles for State Employees (PDF) — Updated 2022, this version is a PowerPoint show. It is recommended that every State employee take this training as part of minimum standard training for Reco

https://www.maine.gov/sos/archives/records-management/state-government-agency-policies-and-guidance/training-and-resources